Information on the processing of personal data pursuant to Regulation (EU) 2016/679 (GDPR)
Last updated: 2 November 2026
Società Podistica Avis Castel Bolognese, organiser of the 50 Km di Romagna, is committed to protecting the personal data of visitors to www.50kmdiromagna.com and processes such data in accordance with Regulation (EU) 2016/679 (GDPR) and applicable Italian data protection legislation.
This Privacy Policy explains what data is collected, the purposes for which it is used and the rights that individuals may exercise.
The Data Controller is:
Società Podistica Avis Castel Bolognese
Via Donati, 195
48014 Castel Bolognese (RA) – Italy
VAT No.: IT01181800390
Email: info@50kmdiromagna.com
The website may process the following categories of personal data.
Browsing data
When visiting the website, certain technical data may be collected automatically, including IP address, browser type, device used, pages requested, and the date and time of access.
This information is used to ensure the proper operation, maintenance and security of the website. The legal basis for processing is the legitimate interest of the Data Controller (Article 6(1)(f) of the GDPR).
Data submitted through the contact form
The contact form collects first name, surname, email address and message content solely to enable the organisation to respond to enquiries received.
The form sends an email directly, without storing the submitted data in a website database.
Email communications
Personal data contained in emails sent directly to the organisation is used to manage enquiries and communications with individuals.
For processing related to enquiries, the legal basis is the legitimate interest in responding to requests received or, where applicable, taking steps at the request of the individual prior to entering into a contract (Article 6(1)(f) and (b) of the GDPR).
Providing personal data is voluntary, but the information required to establish contact is necessary in order to receive a response.
Data collected through these channels is not automatically used to subscribe users to newsletters or send unsolicited promotional communications.
Users may voluntarily subscribe to the 50 Km di Romagna newsletter using the dedicated form available on the website.
Communications may include news about the event, registration information, organisational updates, initiatives, events and promotional content related to the race.
The newsletter may also be sent to participants in previous editions who have consented to receiving such communications.
The service is managed through the VOXmail platform, which processes the data necessary to manage subscriptions, send communications and compile related statistics.
The legal basis for sending newsletters is the individual's consent (Article 6(1)(a) of the GDPR).
Consent may be withdrawn and subscriptions cancelled at any time using the unsubscribe link included in each newsletter or by emailing info@50kmdiromagna.com.
Further information about the service: www.voxmail.it.
Tracking pixels in newsletters
Newsletters may use tracking pixels and monitored links to collect information about the receipt and opening of messages, as well as interactions with them, such as clicks on links.
This data helps assess the effectiveness of communications, understand recipients' interest in the content and improve the information sent to subscribers.
In accordance with the Guidelines issued by the Italian Data Protection Authority (Garante per la protezione dei dati personali), adopted by Provision No. 284 of 17 April 2026, individual tracking for statistical purposes and the improvement of communications is subject, where required by law, to specific consent, separate from consent to receive the newsletter.
Receiving the newsletter is not conditional upon accepting individual tracking.
Subscribers may change or withdraw their tracking preferences at any time using the dedicated link included in newsletters, without having to unsubscribe from the mailing list.
Aggregated statistics that cannot be linked to individual recipients may also be compiled, in compliance with the conditions established by applicable legislation. Technical monitoring strictly necessary for the security and operation of the service may also be carried out.
The website uses technical cookies and, subject to consent, analytics cookies and technologies associated with external services.
Cookies and user preferences are managed through Cookiebot, which allows visitors to accept, reject or modify their consent to the various categories of non-essential cookies.
The main services used are:
Google Analytics 4: to collect statistics on website usage and improve content and navigation.
YouTube and Vimeo: to display videos embedded in website pages.
Cookiebot: to manage and record cookie preferences.
Google Analytics and multimedia content requiring consent are activated only after the user has given their authorisation through Cookiebot.
Withholding consent does not prevent normal browsing of the website but may restrict the display of certain external content.
For detailed information about individual cookies, their purposes and retention periods, please refer to the Cookie Policy available on the website, which is updated through Cookiebot.
Consent may be modified or withdrawn at any time using the dedicated cookie management function.
The privacy policies of the main providers are available at the following addresses:
Google: https://policies.google.com/privacy
Vimeo: https://vimeo.com/privacy
Cookiebot: https://www.cookiebot.com/it/privacy-policy/
The website publishes rankings, race results, photographs and videos from editions of the 50 Km di Romagna for the purposes of providing information, documenting the event and promoting the race.
Participants' personal data is processed in accordance with the privacy notices and authorisations provided during registration, as well as applicable legislation and sporting regulations.
Race registrations are completed through the external ENDU platform, accessible via links on the website. Information about the collection and processing of data through that platform is provided in its respective privacy notices.
The website may also contain links to other external websites, which are subject to their own privacy policies.
Data is processed using electronic and digital systems, with appropriate technical and organisational measures in place to protect it against unauthorised access, loss or misuse.
Data may be accessed by individuals authorised by the organisation and by service providers necessary for the operation of the website and its communications, including:
Register.it: for website hosting and email services.
VOXmail: for newsletter management.
Cookiebot: for consent management.
Google and Vimeo: for their respective services integrated into the website.
Service providers process data according to their respective roles and responsibilities, acting as data processors or independent data controllers, where applicable.
Personal data is not sold to third parties.
The use of services provided by international operators may involve transfers of data outside the European Economic Area. Where such transfers take place, they are carried out in accordance with Articles 44 et seq. of the GDPR and the safeguards required by law, such as adequacy decisions or standard contractual clauses.
Personal data is retained only for as long as necessary to fulfil the purposes for which it was collected, according to the following criteria:
Contact enquiries and emails: for the time necessary to manage requests and any resulting communications or relationships, without prejudice to legal obligations or the need to protect legal rights.
Newsletters: until the user unsubscribes or withdraws consent, except for information that must be retained to document preferences expressed and comply with applicable obligations.
Newsletter statistics: according to the retention periods applicable to the service and the purposes of processing.
Cookies and browsing data: according to the technical settings of the services used and the retention periods specified in the Cookie Policy.
Rankings, photographs and sporting content: for the purposes of documenting and archiving the event, in accordance with applicable legislation and the rights of the individuals concerned.
Under Articles 15–22 of the GDPR, individuals may, where provided for by law:
Request access to their personal data.
Obtain the rectification of inaccurate data.
Request the erasure of personal data or restriction of processing.
Object to processing in the circumstances provided for by law.
Request data portability, where applicable.
Withdraw previously given consent at any time.
To exercise these rights, please email info@50kmdiromagna.com.
The Data Controller will respond without undue delay and, as a general rule, within one month of receiving the request, in accordance with the GDPR.
Individuals also have the right to lodge a complaint with the Italian Data Protection Authority (Garante per la protezione dei dati personali), whose website is available at www.garanteprivacy.it.
The website does not use solely automated decision-making processes that produce legal or similarly significant effects on users.
This Privacy Policy may be updated following changes in legislation, technology or organisational procedures. Any updates will be published on this page, together with the date of the latest revision.
For any information regarding the protection of personal data, please contact Società Podistica Avis Castel Bolognese at info@50kmdiromagna.com.
Last updated: 2 November 2026
